How to customize your Quick Access Toolbar

Getting your favorite features to be just one click away.

Thomas Duff

by Thomas Duff on 9/26/2016

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Date Revised:

Applies to:
Microsoft Office, Quick Access Toolbar

Here's a cool tip that you can use in all the Office applications (Outlook, OneNote, Excel, Word, and PowerPoint). It's the Customize Quick Access Toolbar button, and it allows you to create shortcuts across the top of your software for functions you do on a regular basis.

To find the feature, look for the little dropdown arrow in the upper part of the Ribbon Bar area (this is an example in Outlook):

Quick Access Toolbar dropdown

When you click the dropdown arrow, you will see a list of common commands that can be placed in the Quick Access Toolbar. The ones you are using will be checkmarked. If you want to see the full set of options, click on More Commands:

Quick Access Toolbar toolbar options

This gives you full access to all the menu command icons you can use for shortcuts. In this case, I asked to see All Commands, where I selected Choose Form and Add. Once you get all the icons added that you want, click OK:

Building new Quick Action Toolbar icons

Now you'll see your new icon in the Quick Action Toolbar, and a single click will activate whatever feature you selected:

New Quick Action Toolbar icon for Choose Form

Topic: One Minute Office Magic

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