• Docking your OneNote page to your desktop

    Thomas Duff ON Oct 24, 2016

    OneNote is a great tool, and I can hardly function without it now. But there are times when I need to have the OneNote page displayed side-by-side with the other application I have on the screen, and I don't want to keep switching back and forth between screens. I can do that by automatically docking my page to the side of my desktop.

  • Searching for recent updates in OneNote

    Thomas Duff ON Oct 21, 2016

    Have you ever been in a situation where you made a change in OneNote in the last couple of days, but now you can't find it. Sandra Mahan showed me a feature I had never used before… the Recent Edits option.

  • Managing the meeting response emails in Outlook

    Thomas Duff ON Oct 18, 2016

    It's common to get a number of "Accepted" or "Declined" responses to tell you who is coming to a meeting, but most of them don't have any additional comments. You end up opening up each one, only to immediately delete it. However, there is a setting in Outlook that will automatically delete those for you if they don't have any comments. It's a great setting to help reduce Inbox clutter…

  • How to schedule an Outlook email to be sent at a later date and time

    Thomas Duff ON Oct 17, 2016

    It's not uncommon to have a situation where you'd like an email to be sent out at a later date and time from the moment you create it. Perhaps you'll be on vacation next week, and you want to remind someone that their report is due on Wednesday with a reminder email sent to them on Tuesday. You can do that in Outlook!

  • Skype Recording "Save To" Location

    Thomas Duff ON Oct 14, 2016

    The other day, someone called and indicated that they couldn't find a Skype recording from a meeting they had just completed.

  • Searching Outlook Calendar entries

    Thomas Duff ON Oct 11, 2016

    Searching for emails in Outlook is pretty common. However, it seems like I rarely search for calendar entries. Sandra Mahan brought this to my attention yesterday, and I thought it was pretty cool.

  • How to edit one of your Outlook templates

    Thomas Duff ON Oct 10, 2016

    A few tips ago, I showed you how to create a custom Outlook template for email formats that you send on a regular basis. A colleague sent me an email asking if it was possible to edit one of those custom templates once you saved it. And the answer is… yes you can!

  • Creating Outlook Search Folders

    Thomas Duff ON Oct 07, 2016

    Yesterday I was asked if there was a way to temporarily sort emails by categories based on the way you want to see the categories ordered. While there’s not a way (that I know of) to create a “custom” sort order to your categories (I think you’re stuck with sorting in alphabetic order), you can create search folders that can be filtered for various content.

  • Date shortcuts in Outlook

    Thomas Duff ON Oct 05, 2016

    Yesterday I received the latest Efficiency 365 newsletter from Dr. Nitin Paranjape titled Date Magic In Outlook, and it blew my mind. I had NO clue that you could use date shortcuts like these when you're creating new tasks and appointments.

  • How to recall unread messages in Outlook

    Thomas Duff ON Oct 03, 2016

    We've all had that "oops" moment when you send an email out to someone (or a group of people), and you immediately see a typo that you need to correct. Outlook allows you to recall email messages that you sent out, provided that the emails haven't yet been read.

  • Changing an Outlook email from plain text to HTML

    Thomas Duff ON Sep 30, 2016

    If you get Outlook emails that are formatted as plain text, your replies will also default to plain text. However, there is a way to change the formatting to HTML or Rich Text.

  • Showing total number of items in an Outlook folder

    Thomas Duff ON Sep 27, 2016

    A work colleague pointed out a cool feature in Outlook that I didn't know about, and that I plan on using on a few mail folders. Instead of the default setting to show the number of unread messages, you can instead show the total number of items in a folder.

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